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Homeroom E-Return: “I am digitally illiterate. How does the e-signature work?”

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Forget that pen. Unplug that printer. Signing documents just got hella easier and funner. Let’s jump right in!

Now that you know how to securely submit your online tax documentation, how do you sign all the paper we email your way without turning on your printer?

Each year, we get more advanced and efficient with everything we do. Next year, we will be using the user-friendly DocuSign app to send tax returns securely.

E-Signature Is The Way

The electronic signature allows you to sign your tax return draft from anywhere! The Canada Revenue Agency (CRA) accepts personalized electronic signatures. Save the paper err day, all day!

How does the e-signature work?

  1. Go to your inbox and open the email from Homeroom Team.
  2. Click on the yellow button “Review Document.”
  3. Read the document carefully to ensure everything OK eg your address, full name, etc.
  4. Tap “Start” (top right) to begin signing.
  5. Click on the area on your screen that is highlighted with a tiny red arrow pointing down to begin to sign.
    1. Mobile Phone: Use tip of your finger to sign your name.
    2. Computer: Use your mouse to sign * Make sure you are using personalized signature NOT the typed-out version.
  6. Click FINISH (top right corner) when you are done.
  7. You will receive a copy via email. You can securely save your document online FREE with DocuSign.

If you experience any issues or get stuck along the way, give us a call at 604-739-9536.

Next week’s blog post will highlight the turnaround of filing your tax return!

 

Homeroom E-Return: “My tax return is too complex. How will I properly explain my situation?”

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Is your tricky tax situation keeping you in the dark?  | Photo by Alexas_Fotos via Pixabay

 

By now, you’re probably feeling a bit more keen to dip your toes into the world of online tax filing, and save yourself time and money!

But what about that extra self-employment income you earned mid year after that messy divorce when you quit your full-time job at the school your kid goes to, right before you moved out and started working part-time as an actor?

Sure. Not every tax situation is clear-cut and on a snap-and-send basis, like the Homeroom E-Return requires. You might feel the need to explain your situation to us in-person.

Thing is, MOST of the time, clients presume their tax situation is more complicated than WE know it is. We’ve seen it all, and it is seldom THAT extra.

Do it up, and leave the rest to us, the pros! We know where to find you (and we mean that in the nicest, non-stalkerish, most helpful way possible!)

  1. Complete the intake form.
    1. This form is designed to ask ALL the important questions that will allow us  to file your tax return.
      1. Eg: How many tax forms do you have, which year are you filing for, what is your marital status, are you self-employed, etc.
  2. We will review your form and send you instructions on how to submit your tax documentation.
  3. We will schedule a phone call or email you any questions we may have.
  4. We will send you a tax return draft to review.
  5. We will e-file your tax return when we receive your signed tax draft.

 

Save big money when you opt for online tax filing!

Currently, we are ONLY accepting Homeroom E-Returns. But come tax time, you will have the option to schedule an in-person appointment or drop-off your documentation.
To encourage easy and safe tax filing, you will receive the best Homeroom rate when you request the Homeroom E-Return!
See price chart below.

Next blog post will delve deep into the electronic signature that will make even the computer-illiterate want to e-sign!

Homeroom E-Return: “Is it secure to submit my tax docs online?”

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Look up at the bright sky dotted with tiny humans dangling off stringed balloons, and you might wonder why anyone would want to take such beautifully vicious plunge to their  death. Statistically, however, paragliding is as safe as driving.

And just like paragliding, submitting your personal tax documentation online has never been more secure or fast! Send us photos or scanned copies of your paperwork in a snap and know that a professional has got your back!

We will email you instructions on how to securely submit all your paperwork to our unique LedgerDocs email address (see waaay below).

Here’s a blurb from the LedgerDocs website on the security of the growing app:

LedgerDocs’ first priority is to ensure that your information remains safe. We have invested in innovative architectural engineering to provide maximum data durability and availability, while using cutting edge security features to take special care of your data.

  • LedgerDocs uses a 256-bit SSL encryption to protect any information that travels between your browser and LedgerDocs. This is the same encryption that banks use for online transactions.
  • All of your data is backed up regularly to multiple locations, ensuring that there is no data loss in the event of a natural disaster.
  • Users are able to easily grant and revoke access privileges to documents and files with one click

On the real real

  • Avoid losing paperwork
  • Send files from anywhere with Wi-Fi *no appointment or parking required
  • Feel like a professional is holding your hand the entire time *in a non-creepy way, of course!

How do I send my files?

  1. Scan your tax paperwork OR snap pictures of it
  2. Go to your personal email inbox and attach up to five files MAX
  3. If you’re feeling up to it, type us a message as you would ANY other email
  4. Send to our LedgerDocs email: homeroom@app.ledgerdocs.com
    1. Subject: [YOUR NAME] Tax return
    2. Email: Please find attached [NUMBER OF TAX SLIPS]
  5. Delete from your Sent Mail email folder (if you want to be extra safe)
  6. Your job is done! Now you have the rest of the day to do what makes YOU happy! Paragliding, perhaps?

Still not convinced Homeroom E-Return is for you?

Next week, we will answer the question: “My return is too complicated. How will I properly explain my situation?”

Top 10 influencers to follow right now

Vancouver Bookkeeper(s), Tax Return Service Vancouver, Small Business Bookkeepers in Vancouver, Inc.com, Business in Vancouver, Forbes, Jennifer Moore, QBO, QuickBooks, LedgerDocs, Mashable, Success Magazine

Get all your ducks in a row with boundless inspiration!

Make work time a happy time, grow your business with industry tips, transform a bad day into an AWESOME day! Homeroom cooked up a little pick-me-up action to help make your day, no matter how sucky or amazing it already is!

Sometimes a self-affirming post-it stuck on your computer screen just doesn’t cut it. And other days you could use some help navigating the small business world.

Here are our favourite go-to blogs (in no particular order) for daily boosts of inspiration. They make us feel all summery inside…

Success Magazine

From goal-setting to positive thinking to reinvention to failure, Success Magazine is our go-to BFL (Blog For Life). A true to it’s word “road to success”!

Mashable Business

Mashable shares all kinds of cool stuff. Small Business tips, Startups, Advertising, Media. And when you’re tired of reading business posts, check out their Entertainment section for hearty LOL moments.

Jennifer Moore

We love to stalk our girl Jennie at QBOadventures.com to get tips on the number one bookkeeping software we use QuickBooks and learn about new apps in the bookkeeping industry.

Business in Vancouver (BIV)

There’s always something to see at BIV! Catchup on daily news briefs and weekly articles. Local company profiles, investments news, and more! Lady in Charge Teya gets hers mailed to her address weekly, and definitely notices when they do not come (it’s a long story, but when she moved addresses they stopped coming for a brief time, and Teya was sad.)

Entrepreneur

We give Entrepreneur a golden star! Highly recommend this for ALL Entrepreneurs  who are interested in growing their business/ launching a business. They even offer daily health tips to get you in the right mindset, so there is nothing holding you back from success, not even YOU!

LedgerDocs

You must have heard us talking about LedgerDocs SO SO SO many times before. But we love it. We use Ledgerdocs daily for inputting receipts into QuickBooks Online (QBO). Our clients use it. They adore it. But we also don’t forget to check out LedgerDocs blog to keep up with the program updates, and see what else is new!

Financial Post

It’s all kinds of awesome. We usually peep the Entrepreneur section. It never, ever fails to impress.

Forbes

Forbes opens up with a quote of the day. Nice, right? A shot of business inspiration in your face from the start! How can you not want to read on? We sure put in some good time reading Forbes.

Fast Company

They’ve got titles that hook, they grab you hard, and don’t let go! “6 thing you’re doing that you’ll seriously regret in 10 years.” Like, how can you not want to click on THAT?

INC.com

While similar to some of the blogs we mentioned above, INC.com is its own gem with lots of GREAT reads, and a definite inspiration booster. Three big YES, YES, YES for all things business, technology and more!

Like us on Facebook to keep up with industry topics and team updates!

What are you reading to get inspired in business and life?

 

Case Study: LedgerDocs integrates with QuickBooks Online for smarter data entry

LedgerDocs, QuickBooks Online, QBO, Vancouver Bookkeeper(s), Tax Return Service Vancouver, Small Business Bookkeepers in Vancouver

Imagine wedging a 10-hour bookkeeping project into two hours. That’s the dream, and it’s happening!

Work Smarter, Not Harder

At Homeroom, we are always on the lookout for smarter ways to save our clients time and money (and save paper because we’re hella hot that way!)

Enter LedgerDocs.

We’ve been using the program for around a year and have since had to upgrade our account at least five times to accommodate our growing client base. We currently have 11 active companies on LedgerDocs who’ve chosen to utilize the app to simplify their document management and stay on top of their bookkeeping in real time. It’s truly proven to be the ideal time saving integration for our clients.

This week, we put the magnifying glass on the LedgerDocs app:

The Hitch

  • Lack of automation with posting bills through LedgerDocs app
  • Slow loading issues
  • Page rotation problems

What we did about it

We were frustrated because we were spending too much time and didn’t know what to do, or if anyone would listen to us.

  1. We contacted LedgerDocs and said, “Hey, we got some suggestions on how to make your app better and help us run our business better.”
  2. We got a response we weren’t expecting: LedgerDocs invited us to their office to discuss our suggestions.
  3. Teya, Lady in Charge, went to the meeting.
  4. The LedgerDocs team showed a beta test that executed a major suggestion we really wanted.

The Fix

Teya was blown away that even before the meeting, LedgerDocs implemented one of our suggestions. She had a great experience at the LedgerDocs office and said the team was awesome!

Here is how LedgerDocs listened to its customer (us):

  • Able to manually enter the date numerically as opposed to clicking through the calendar: MM/DD/YY. No dashes needed. Simply, tab through.
  • Program will remember all previous receipt information and the only thing we have to change are the date and amount fields. This saves us 20 clicks per receipt.
  • More manual entry allows us, with our complex tax codes in BC, to post things with 100 per cent accuracy because it’s not Optical Character Recognition (OCR).
  • Rotating receipts before they fully load doesn’t cause the page to freeze (resolved the kill page problem).
  • Option to rename documents by hitting the Enter key.

Wish list for LedgerDocs:

  • Pulling bank/credit card statements automatically (automatic fetching)

Exciting upcoming  LedgerDocs feature: Ability to easily transfer Master Admin if necessary.

LedgerDocs is committed to creating a better user experience and listening to their customers to continuously improve their product.

Great job, LedgerDocs! We’re super happy to have a partnership with you.

 

 

 

 

 

 

 

 

 

Case Study: How Hubdoc saves time by auto-fetching bank statements

Vancouver Bookkeeper(s), Tax Return Service Vancouver, Small Business Bookkeepers in Vancouver, Hubdoc, LedgerDocs, QuickBooks, Intuit Canada, Intuit

This app is frigging auto-awesome!

 

We are always  searching for ways to make our practice more efficient and save our clients’ time. 

Today we are going to share with you a case study we did on the Hubdoc document collection and management app.

We had looked at it more than a year ago. At that time, it was not suitable for our business. Recently, we heard rave reviews from other bookkeepers and Intuit community and decided to reach out to them and see if it would be beneficial to use it.

Can of worms

How do we deal with customers who can’t give us bank and credit card statements regularly?

Clients who can’t provide us with regular statements get far behind and then it’s hard to catch up with many months of bookkeeping to do at once. This is disruptive for our work flow and clients don’t get regular reporting from us.

The silver lining

Hubdoc aromatically fetches all the statements and utility bills (BC Hydro, Fortis BC, etc.) in real time. Just link your accounts for automatic delivery. It uses Optical Character Recognition (OCR) technology to analyze your documents. It imports all your financial documents and exports them into usable data.
See below for a step-by-step process for linking your bank account to get regular statements automatically:

Hubdoc trial sharpened

Hubdoc is a great solution for fetching bank statements. Unfortunately, the OCR technology does not jive with BC’s  unnecessarily complex tax system (GST/ PST/ Liquor Tax/ Hotel Tax..) However, in Ontario or Alberta where only GST/ HST is charged this would be a complete package solution.

 

 

 

Oh, snap! Submit your receipts electronically

Vancouver Bookkeeper(s), Tax Return Service Vancouver, Small Business Bookkeepers in Vancouver, LedgerDocs, receipts, bookkeeping, Quickbooks Online, QBO, Quickbooks

Got a receipt? Capture it. Send it. Leave the rest to us, your #1 bookkeeper!

It’s that time of the month. Remember the often cumbersome task of lugging bags of receipts to drop off your bookkeeping at the Homeroom office? The days of collecting paper are over.

We now have an option to submit your receipts electronically to us using the LedgerDocs app, while still getting regular accurate and timely reports.

Here’s how it works:

  1. Snap pictures of receipts and income invoices with your phone OR email them to your unique email address.
  2. Save yourself a trip to our office.

Keep in mind, you only need to get documents to the inbox and our bookkeeper will take it from there. LedgerDocs works great with QuickBooks Online (QBO). We’ll sync your LedgerDocs account and publish all your expenses and income to your QBO file for instant use.

You can even chuck the receipts once they are in LedgerDocs. Canada Revenue Agency (CRA) officially accepts PDFs as supporting documentation. We will provide you with a back up of ALL your receipts if you decide to move on down the road. Hey, bookkeeping just got WAY cooler.

Three ways to get your documents to LedgerDocs:

  1. Upload within LedgerDocs. Log in at www.ledgerdocs.com with your user ID and click on the green “upload to inbox” button.
  2. Use your cell phone (iPhone, Android, Blackberry, etc) by taking a photo and emailing it to the necessary email address. Download the LedgerDocs app on your phone for free.
  3. Forward attachments directly from your email (Gmail, Hotmail, Yahoo, etc) using your unique LedgerDocs email address, which we will provide.

Contact us here if you would like us to set this up for you.

Happy snapping!