Case Study: LedgerDocs integrates with QuickBooks Online for smarter data entry

LedgerDocs, QuickBooks Online, QBO, Vancouver Bookkeeper(s), Tax Return Service Vancouver, Small Business Bookkeepers in Vancouver

Imagine wedging a 10-hour bookkeeping project into two hours. That’s the dream, and it’s happening!

Work Smarter, Not Harder

At Homeroom, we are always on the lookout for smarter ways to save our clients time and money (and save paper because we’re hella hot that way!)

Enter LedgerDocs.

We’ve been using the program for around a year and have since had to upgrade our account at least five times to accommodate our growing client base. We currently have 11 active companies on LedgerDocs who’ve chosen to utilize the app to simplify their document management and stay on top of their bookkeeping in real time. It’s truly proven to be the ideal time saving integration for our clients.

This week, we put the magnifying glass on the LedgerDocs app:

The Hitch

  • Lack of automation with posting bills through LedgerDocs app
  • Slow loading issues
  • Page rotation problems

What we did about it

We were frustrated because we were spending too much time and didn’t know what to do, or if anyone would listen to us.

  1. We contacted LedgerDocs and said, “Hey, we got some suggestions on how to make your app better and help us run our business better.”
  2. We got a response we weren’t expecting: LedgerDocs invited us to their office to discuss our suggestions.
  3. Teya, Lady in Charge, went to the meeting.
  4. The LedgerDocs team showed a beta test that executed a major suggestion we really wanted.

The Fix

Teya was blown away that even before the meeting, LedgerDocs implemented one of our suggestions. She had a great experience at the LedgerDocs office and said the team was awesome!

Here is how LedgerDocs listened to its customer (us):

  • Able to manually enter the date numerically as opposed to clicking through the calendar: MM/DD/YY. No dashes needed. Simply, tab through.
  • Program will remember all previous receipt information and the only thing we have to change are the date and amount fields. This saves us 20 clicks per receipt.
  • More manual entry allows us, with our complex tax codes in BC, to post things with 100 per cent accuracy because it’s not Optical Character Recognition (OCR).
  • Rotating receipts before they fully load doesn’t cause the page to freeze (resolved the kill page problem).
  • Option to rename documents by hitting the Enter key.

Wish list for LedgerDocs:

  • Pulling bank/credit card statements automatically (automatic fetching)

Exciting upcoming  LedgerDocs feature: Ability to easily transfer Master Admin if necessary.

LedgerDocs is committed to creating a better user experience and listening to their customers to continuously improve their product.

Great job, LedgerDocs! We’re super happy to have a partnership with you.

 

 

 

 

 

 

 

 

 

Case Study: How Hubdoc saves time by auto-fetching bank statements

Vancouver Bookkeeper(s), Tax Return Service Vancouver, Small Business Bookkeepers in Vancouver, Hubdoc, LedgerDocs, QuickBooks, Intuit Canada, Intuit

This app is frigging auto-awesome!

 

We are always  searching for ways to make our practice more efficient and save our clients’ time. 

Today we are going to share with you a case study we did on the Hubdoc document collection and management app.

We had looked at it more than a year ago. At that time, it was not suitable for our business. Recently, we heard rave reviews from other bookkeepers and Intuit community and decided to reach out to them and see if it would be beneficial to use it.

Can of worms

How do we deal with customers who can’t give us bank and credit card statements regularly?

Clients who can’t provide us with regular statements get far behind and then it’s hard to catch up with many months of bookkeeping to do at once. This is disruptive for our work flow and clients don’t get regular reporting from us.

The silver lining

Hubdoc aromatically fetches all the statements and utility bills (BC Hydro, Fortis BC, etc.) in real time. Just link your accounts for automatic delivery. It uses Optical Character Recognition (OCR) technology to analyze your documents. It imports all your financial documents and exports them into usable data.
See below for a step-by-step process for linking your bank account to get regular statements automatically:

Hubdoc trial sharpened

Hubdoc is a great solution for fetching bank statements. Unfortunately, the OCR technology does not jive with BC’s  unnecessarily complex tax system (GST/ PST/ Liquor Tax/ Hotel Tax..) However, in Ontario or Alberta where only GST/ HST is charged this would be a complete package solution.